Rules for Cupid’s Dash and Last Chance American Qualifier
PDF of Rules
How to enter Cupid’s Dash and Last Chance American Qualifier
The postmark and online entry deadline is January 27, 2016. Online entries will not be available after January 27, 2016. Mailed-in entries postmarked after January 27, 2016 require the late fee. No entries will be accepted by mail postmarked past January 27, 2016. On site entries will be accepted until 9:00 PM Friday for the Warm Up Race, 9:00 PM Saturday for Main Race 1, and 2:00 PM Sunday for Main Race 2. Late fees do not apply to incentives.
What if I need to draw out?
What is the format for the Open 5D races? (excluding The American Qualifier)
3. If a division is not filled at all, the checks will be split among the other divisions.
How do the incentives work?
How do I reserve stalls and RVs?
What is the pricing for stalls and RVs?
Stall Pricing
Stalls are $35/night or $65 for the weekend (Friday and Saturday night).
RV Pricing
RVs are $65 for the weekend (Friday and Saturday night).
Are you having exhibitions?
Exhibitions will be sold at the office at 10:30 AM Friday, February 12. Cash only and are $5.00 each.
What is the payout for the Open 5D races (excluding The American Qualifier)
Payout will follow Better Barrel Races rules. http://www.betterbarrelraces.com/pages/rules.htm
How does the average work?
The times for each horse and rider combination from Main Race 1 and Main Race 2 will be averaged. The fastest average time will be the 1D average winner. Average winners for the remaining Ds will be figured based on the fastest average time.
1D = Fastest (Main Race 1 Time + Main Race 2 Time) / 2
2D = Fastest 1D average time + .5
3D = Fastest 1D average time + 1.0
4D = Fastest 1D average time + 1.5
5D = Fastest 1D average time + 2.0
How will substitutions work?
Horse name and substitution
You must provide a name for your horse two hours before your run in the race you are entered. Registered names are preferred. You cannot use the name horse 1, horse 2 etc.
You may substitute a horse, but if the horse is already entered you cannot change draw position or run the horse in the same section. Any horse substitution must be made using the Change form two hours before your horse runs in the race you are making the change. All horse changes must be submitted on a Change Form and a $10 fee will apply.
Rider substitution
Any rider substitution must be made using the change form two hours before your horse runs in the race you are making the change and a $10 fee will apply.
Can I sell my run #s to someone else?
Selling a run is not allowed. You have to draw out completely. If there are spots still available, they can enter as a new entry.
Do I need to check-in?
Upon your arrival, you must check in at the Stall Office for any stalls or RVs. It is not necessary to check-in with the Event Office concerning your entry, but we encourage all contestants to visit the area outside of the Event Office to confirm their race positions with the draw sheets that will be posted and to check all incentives. Draw numbers for your entry can also be found on www.sarosepalace.com prior to the event.
You will need to check in with the gate man and be in the holding area five horses before their run. Failure to do so will result in a disqualification. The gate man will be located next to the alleyway going into the arena. Contestant's name will be called by the gate man three times, if the contestant is not in the arena by the third call, they will be disqualified. Only one horse may be in the alleyway at any time. Remember - the three official calls come from the gate man not the Announcer.
Do I need to provide coggins and health papers?
You must have a current coggins on each horse you bring on the grounds. You must have current health papers if you are from out of state.
Are we required to be in dress code for the races?
All contestants must wear a long-sleeved shirt, long pants, Western Hat (minimum 2 1/2" brim), and cowboy boots or equestrian sport shoes. Caps are not permitted. NOTE: If the hat falls off and lands in the alleyway or arena, a $10 dress code fine will be assessed. Helmets are not required but all contestants are encouraged to wear one. Anyone not wearing the proper attire in the arena will be assessed a $10 fine.
Other general rules
Sportsmanship
All contestants and their family members are expected to display good sportsmanship at all times. No level of abuse toward any animal at this event will be allowed. Foul language, misconduct, or abusive comments spoken to any contestant, spectator, staff member, or arena personnel will result in immediate contestant disqualification and no refund of entry fees. Contestants are also responsible for traveling companions and their family members.
Photos and videos
The San Antonio Rose Palace photographs and videotapes each contestant’s individual run. These photos/videos are the property of The San Antonio Rose Palace and decisions made by The San Antonio Rose Palace management as a result of viewing photos and/or video are final.
Returned checks
There is a $40 service charge on all returned checks from the bank, for any reason. If a check is not replaced with a cashier’s check or money order within 30 days after the check is dated, the contestant will be put on the "ineligible" list.
Dogs
Dogs must be on a leash at all times.
Vendors
Vendor Forms are available on www.sarosepalace.com. There shall be no selling of any type of merchandise or professional service on the arena grounds, in stalls, or at trailers without a vendor contract with The San Antonio Rose Palace.
Time begins
Any time a contestant crosses the starting line, the time will begin.
No time
A "No Time" will be given to the contestant for the following reasons:
Time limit
If a contestant is in the holding pen and attempts to enter the arena, but is unable to get the horse down the alleyway, then the gate man, after the second call, will give the rider 60 seconds to enter the arena. At the end of 60 seconds, if the horse has not broken the plane at the end of the alleyway into the arena, then the rider will be disqualified. (The reason for this rule is the safety of the contestant, the other contestants in the holding area and the employees.)
Barrel moved
If a barrel moved off its marker during competition, the barrel must be reset prior to the next competitor's run.
Horse and rider rule
Contestants may run any horse, regardless of ownership, but horse can only be run 1 time per section.
Horses in arena/alley
Only one horse may be in the arena, or alleyway, at any time during competition. (The reason for this rule is the safety of the contestant. Accidents can occur where the assisting horse gets in front of the contestant horse and the contestant horse then decides to go and runs into the assisting horse.)
A horse can be assisted to the mouth of the alley, but persons on foot are not allowed in the alley or the arena once the horse and rider have entered. The gate man will enforce these rules implicitly.
Re-runs
Re-runs shall be granted if the official and backup timer both fail to work properly, unless a barrel has been turned over resulting in a no time. If the barrels are not placed properly on their markers, a rerun shall also be granted without any penalties being applied; however, any penalty occurring on the rerun shall result in a no time.
Training in arena
Contestants who are given a no time, either for breaking the pattern or for knocking down a barrel, may complete the pattern. However, show management may, at its discretion, ask a rider who is taking excessive time to train to leave the arena immediately. If such request is not complied with, a $25 fine may be assessed.
Fastest run possible
Contestants must attempt to make the fastest run possible. Any obvious attempt to "pull up" or pace their run may result in the following penalties- 1st Offense - Warning, 2nd Offense - $50 fine, 3rd Offense - one year on the "ineligible" list at The San Antonio Rose Palace events.
Tie for prizes
If any contestants’ times are tied, the prize money will be split equally. Numbers will be drawn and prizes will be awarded based on the order of highest to lowest, with the highest number receiving the largest prize.
Payout requirements
To receive your money, a completed Winner’s Form, including a driver’s license/birth certificate and social security number is required within 90 days of the event or all monies will be forfeited.
Fines
Fines must be paid prior to collecting winnings.
Disqualifications
Any act deemed prejudicial to the best interests of The San Antonio Rose Palace may result in the disqualification of the contestant, with no refund of entry fees. The contestant may also be placed upon the "ineligible" list for The San Antonio Rose Palace. These acts may include but are not limited to the following:
Using abusive or intemperate language or attempting to threaten, bribe, influence, or harass any contestant, spectator, staff member, or Arena Personnel. Also, any remarks made with the intent to cast aspersions on the character or integrity of an Elite Barrel Racing Productions staff member or management member.
Safety
Safety is a prime objective at this barrel race. If you have a horse that could be dangerous to yourself, other contestants, or other horses, DO NOT come to this barrel race. Any horse or contestant deemed to be dangerous by the management of The San Antonio Rose Palace will be disqualified and entry fees will not be refunded.
Rules
The management of The San Antonio Rose Palace reserves the right to create any new rule, or modify any existing rule, in order to better the sport or this barrel race. Please note that the rules appearing on the boards at the event take precedence over the web site and any other postings.
Postponement of event
The San Antonio Rose Palace reserves the right to postpone any barrel race due to a natural or manmade disaster. Any monies collected will be refunded. If any event is postponed, we will reschedule it for a future date. No postponement, or cancellation, will be made due to a lack of entries.
- There are three ways to enter: mail-in entry, online entry, and on site entry.
- There are four races to enter:
- Warm Up Race Open 5D race with $2000 added and $50 entry fee
- Main Race 1 Open 5D race with $4000 added and $60 entry fee; this race will be two sections. Runners 1 - 250 will be in the AM section and 251 – end will be in the PM section.
- The American Qualifier; entries will be handled by Better Barrel Races. American Qualifier entrants who want to run in the Friday and Sunday Open 5D races must enter with the Cupid’s Dash forms for these races.
- Main Race 2 Open 5D race with $4000 added and $60 entry fee.
- This race has a $20 office fee and a $20 late fee.
The postmark and online entry deadline is January 27, 2016. Online entries will not be available after January 27, 2016. Mailed-in entries postmarked after January 27, 2016 require the late fee. No entries will be accepted by mail postmarked past January 27, 2016. On site entries will be accepted until 9:00 PM Friday for the Warm Up Race, 9:00 PM Saturday for Main Race 1, and 2:00 PM Sunday for Main Race 2. Late fees do not apply to incentives.
What if I need to draw out?
- Draw-out deadline is midnight CST on February 1, 2016.
- To draw out, complete the draw out form and return it by email to [email protected] before the deadline to receive a refund. The draw-out form is for entry fees, stall fees, and RV fees, less a 25% service charge. We will keep 100% of office charge.
- After the deadline, no refunds will be given for any reason. The draw out form is located at www.sarosepalace.com.
What is the format for the Open 5D races? (excluding The American Qualifier)
- All three races will be run in a 5D format with ½ second splits.
- 1D = fastest time of the race
- 2D = fastest time of the race plus .5 second
- 3D = fastest time of the race plus 1.0 second
- 4D = fastest time of the race plus 1.5 seconds
- 5D = fastest time of the race plus 2.0 seconds
3. If a division is not filled at all, the checks will be split among the other divisions.
How do the incentives work?
- There are 3 rider age incentives. Youth 18 & under, Adult 19-49, and Senior 50+ and the BBR Member incentive
- Age will be based on the age of the contestant on 1/1/16.
- Entry fee is $20 and entry into incentives is optional.
- 4D format with .5-second splits.
- 75% equal payback.
- You must enter incentives up to two hours before your run.
How do I reserve stalls and RVs?
- You may reserve stalls and RVs when you submit your entry online or by mail. There are 50 RV spaces (water and electricity only) and over 500 stalls available for rental.
- Stall office is open 24 hours for stall and RV check in.
- Shavings must be purchased from the arena for $9.00 per bag. No outside shavings are allowed. One bag of shavings is included with each reserved stall.
- No portable panels or tying horses to the trailers overnight is allowed.
- Stalls are pre-assigned.
- If you want stalls together one person in your group must buy all the stalls.
- Stalls are for stall nights. If you need to stay Thursday or Sunday night, make arrangements in the stall office ahead of time.
What is the pricing for stalls and RVs?
Stall Pricing
Stalls are $35/night or $65 for the weekend (Friday and Saturday night).
RV Pricing
RVs are $65 for the weekend (Friday and Saturday night).
Are you having exhibitions?
Exhibitions will be sold at the office at 10:30 AM Friday, February 12. Cash only and are $5.00 each.
What is the payout for the Open 5D races (excluding The American Qualifier)
Payout will follow Better Barrel Races rules. http://www.betterbarrelraces.com/pages/rules.htm
How does the average work?
The times for each horse and rider combination from Main Race 1 and Main Race 2 will be averaged. The fastest average time will be the 1D average winner. Average winners for the remaining Ds will be figured based on the fastest average time.
1D = Fastest (Main Race 1 Time + Main Race 2 Time) / 2
2D = Fastest 1D average time + .5
3D = Fastest 1D average time + 1.0
4D = Fastest 1D average time + 1.5
5D = Fastest 1D average time + 2.0
How will substitutions work?
Horse name and substitution
You must provide a name for your horse two hours before your run in the race you are entered. Registered names are preferred. You cannot use the name horse 1, horse 2 etc.
You may substitute a horse, but if the horse is already entered you cannot change draw position or run the horse in the same section. Any horse substitution must be made using the Change form two hours before your horse runs in the race you are making the change. All horse changes must be submitted on a Change Form and a $10 fee will apply.
Rider substitution
Any rider substitution must be made using the change form two hours before your horse runs in the race you are making the change and a $10 fee will apply.
Can I sell my run #s to someone else?
Selling a run is not allowed. You have to draw out completely. If there are spots still available, they can enter as a new entry.
Do I need to check-in?
Upon your arrival, you must check in at the Stall Office for any stalls or RVs. It is not necessary to check-in with the Event Office concerning your entry, but we encourage all contestants to visit the area outside of the Event Office to confirm their race positions with the draw sheets that will be posted and to check all incentives. Draw numbers for your entry can also be found on www.sarosepalace.com prior to the event.
You will need to check in with the gate man and be in the holding area five horses before their run. Failure to do so will result in a disqualification. The gate man will be located next to the alleyway going into the arena. Contestant's name will be called by the gate man three times, if the contestant is not in the arena by the third call, they will be disqualified. Only one horse may be in the alleyway at any time. Remember - the three official calls come from the gate man not the Announcer.
Do I need to provide coggins and health papers?
You must have a current coggins on each horse you bring on the grounds. You must have current health papers if you are from out of state.
Are we required to be in dress code for the races?
All contestants must wear a long-sleeved shirt, long pants, Western Hat (minimum 2 1/2" brim), and cowboy boots or equestrian sport shoes. Caps are not permitted. NOTE: If the hat falls off and lands in the alleyway or arena, a $10 dress code fine will be assessed. Helmets are not required but all contestants are encouraged to wear one. Anyone not wearing the proper attire in the arena will be assessed a $10 fine.
Other general rules
Sportsmanship
All contestants and their family members are expected to display good sportsmanship at all times. No level of abuse toward any animal at this event will be allowed. Foul language, misconduct, or abusive comments spoken to any contestant, spectator, staff member, or arena personnel will result in immediate contestant disqualification and no refund of entry fees. Contestants are also responsible for traveling companions and their family members.
Photos and videos
The San Antonio Rose Palace photographs and videotapes each contestant’s individual run. These photos/videos are the property of The San Antonio Rose Palace and decisions made by The San Antonio Rose Palace management as a result of viewing photos and/or video are final.
Returned checks
There is a $40 service charge on all returned checks from the bank, for any reason. If a check is not replaced with a cashier’s check or money order within 30 days after the check is dated, the contestant will be put on the "ineligible" list.
Dogs
Dogs must be on a leash at all times.
Vendors
Vendor Forms are available on www.sarosepalace.com. There shall be no selling of any type of merchandise or professional service on the arena grounds, in stalls, or at trailers without a vendor contract with The San Antonio Rose Palace.
Time begins
Any time a contestant crosses the starting line, the time will begin.
No time
A "No Time" will be given to the contestant for the following reasons:
- If the contestant "circles" their horse after entering or exiting the arena. The arena area begins past the plane of the alley.
- If the contestant breaks or misses the barrel pattern.
- If the contestant runs out of turn. It is the contestant's responsibility to know their draw position.
- If a contestant knocks over a barrel. A "no time" will also be given if a barrel is knocked over and it sets up again on either end. Touching a barrel, including keeping it from falling, is permitted without penalty.
- If the contestant's horse or rider falls during the run in such a manner as to break the pattern, or if the rider falls off the horse after entering past the plane of the alley
- Unable to get horse in arena in 60-second time limit.
- If a horse stops forward motion.
Time limit
If a contestant is in the holding pen and attempts to enter the arena, but is unable to get the horse down the alleyway, then the gate man, after the second call, will give the rider 60 seconds to enter the arena. At the end of 60 seconds, if the horse has not broken the plane at the end of the alleyway into the arena, then the rider will be disqualified. (The reason for this rule is the safety of the contestant, the other contestants in the holding area and the employees.)
Barrel moved
If a barrel moved off its marker during competition, the barrel must be reset prior to the next competitor's run.
Horse and rider rule
Contestants may run any horse, regardless of ownership, but horse can only be run 1 time per section.
Horses in arena/alley
Only one horse may be in the arena, or alleyway, at any time during competition. (The reason for this rule is the safety of the contestant. Accidents can occur where the assisting horse gets in front of the contestant horse and the contestant horse then decides to go and runs into the assisting horse.)
A horse can be assisted to the mouth of the alley, but persons on foot are not allowed in the alley or the arena once the horse and rider have entered. The gate man will enforce these rules implicitly.
Re-runs
Re-runs shall be granted if the official and backup timer both fail to work properly, unless a barrel has been turned over resulting in a no time. If the barrels are not placed properly on their markers, a rerun shall also be granted without any penalties being applied; however, any penalty occurring on the rerun shall result in a no time.
Training in arena
Contestants who are given a no time, either for breaking the pattern or for knocking down a barrel, may complete the pattern. However, show management may, at its discretion, ask a rider who is taking excessive time to train to leave the arena immediately. If such request is not complied with, a $25 fine may be assessed.
Fastest run possible
Contestants must attempt to make the fastest run possible. Any obvious attempt to "pull up" or pace their run may result in the following penalties- 1st Offense - Warning, 2nd Offense - $50 fine, 3rd Offense - one year on the "ineligible" list at The San Antonio Rose Palace events.
Tie for prizes
If any contestants’ times are tied, the prize money will be split equally. Numbers will be drawn and prizes will be awarded based on the order of highest to lowest, with the highest number receiving the largest prize.
Payout requirements
To receive your money, a completed Winner’s Form, including a driver’s license/birth certificate and social security number is required within 90 days of the event or all monies will be forfeited.
Fines
Fines must be paid prior to collecting winnings.
Disqualifications
Any act deemed prejudicial to the best interests of The San Antonio Rose Palace may result in the disqualification of the contestant, with no refund of entry fees. The contestant may also be placed upon the "ineligible" list for The San Antonio Rose Palace. These acts may include but are not limited to the following:
Using abusive or intemperate language or attempting to threaten, bribe, influence, or harass any contestant, spectator, staff member, or Arena Personnel. Also, any remarks made with the intent to cast aspersions on the character or integrity of an Elite Barrel Racing Productions staff member or management member.
- Moving or attempting to move markers at any time.
Use of electronic and/or remotely controlled devices to alter the outcome of a run. - Abuse of a horse in any way either on the ground or in the saddle. No whipping a horse from the ground by a bystander.
- Abuse of an animal in the show arena and/or evidence that an act of abuse has occurred prior to or during the exhibition of a horse in competition.
- Competing while under the influence of drugs or alcohol.
- Misidentifying a horse in any The San Antonio Rose Palace barrel class.
- Misidentifying a rider in any The San Antonio Rose Palace barrel race class.
- Other conduct that is not in the best interest of The San Antonio Rose Palace, or its contestants.
- Failure to make good on a returned check to The San Antonio Rose Palace or to any other association which has a cooperative agreement with The San Antonio Rose Palace on the returned checks.
- The San Antonio Rose Palace at their sole discretion shall have the authority to disqualify or deny entry to any horse they deem dangerous to the rider, or to other individuals, animals or property.
Safety
Safety is a prime objective at this barrel race. If you have a horse that could be dangerous to yourself, other contestants, or other horses, DO NOT come to this barrel race. Any horse or contestant deemed to be dangerous by the management of The San Antonio Rose Palace will be disqualified and entry fees will not be refunded.
Rules
The management of The San Antonio Rose Palace reserves the right to create any new rule, or modify any existing rule, in order to better the sport or this barrel race. Please note that the rules appearing on the boards at the event take precedence over the web site and any other postings.
Postponement of event
The San Antonio Rose Palace reserves the right to postpone any barrel race due to a natural or manmade disaster. Any monies collected will be refunded. If any event is postponed, we will reschedule it for a future date. No postponement, or cancellation, will be made due to a lack of entries.